Jessica Nahari Ramos De Pinho

• Recruitment & Onboarding: Managing full-cycle recruitment, from job posting to candidate selection and onboarding, ensuring a seamless integration of new hires.
• Payroll & Compensation: Processing payroll, validating data, handling benefits, variable pay, salary adjustments, advances, and ensuring compliance with tax and labor regulations.
• Employee Relations & Compliance: Addressing employee concerns, maintaining personnel records, administering contracts, and ensuring adherence to local labor laws and company policies.
• HR Administration & Reporting: Maintaining HR databases, preparing reports and documentation, coordinating employee evaluations, promotions, and training programs.
• Expatriate Management: Supporting international assignees with travel, documentation, benefits, and local compliance requirements.
• Process Improvement: Streamlining HR workflows, improving efficiency, and contributing to a structured and well-organized HR function.
• Act as the first point of contact for all employee administrative matters, including issues related to insurance, health, and others.
• Management of Local Tax Compliance (IRT, INSS, RENT and Modelo 2)
• Collaborated with senior leadership in developing long-term plans for growth initiatives.
• Tracked budgets, monitored expenses, and reviewed invoices for accuracy prior to payment processing.
• Reviewed documents such as contracts, proposals, and purchase orders before submitting them for approval.
• Assisted in the development of policies and procedures for operations management.

• Managed payroll processing and validation for both expatriate and local employees, ensuring adherence to the payroll schedule.
• Oversaw execution of payroll operations, guaranteeing accuracy and compliance.
• Administered payroll adjustments, including: local tax compliance (IRT, INSS, RENT)
• Preparation and review of payroll input data for: Compensation updates and promotions;
• Time tracking and evaluation (overtime, absences);
• Variable pay and deductions;
• Vacation pay and employee benefits;
• Salary advances and loans;
• Monitoring and recovery of outstanding amount
• Time tracking and evaluation (overtime, absences)
• Responded to employee inquiries regarding benefits and company policies promptly.

• Variable pay and deductions

• Vacation pay and employee benefits

• Salary advances and loans

• Monitoring and recovery of outstanding amounts

• Local Tax Compliance (INSS, IRT and RENT).
• Collection and preparation of payroll data for monthly salary processing.
• Scheduling and purchasing flight tickets for expatriates.
• Managing employee documentation (local and expatriate staff).
• Managing overtime records.
• Managing information forms (reception, NC filing and Odoo).
• Preparing employment declarations and work certificates.
• Maintaining updated personnel files with changes in positions, salary increases, terminations, and transfers.
• Collecting data and information for payroll processing for the following month.
• Providing support to internal and external clients.
• Maintaining contact with South Africa for the preparation/creation of bank files for salary payments.
• Preparing, managing, and approving employment contracts in MAPTSS.

• Coordinated executive schedules and arranged travel itineraries for senior management.
• Managed correspondence and communications for high-level executives efficiently.
• Prepared meeting agendas and recorded minutes for important discussions.
• Maintained confidential documents and ensured secure handling of sensitive information.
• Supported onboarding processes by preparing materials and welcoming new hires.
• Managed calendar of appointments for executives; scheduled appointments with internal and external contacts.
• Greeted and directed visitors, answered phone calls, and provided general administrative support.
• Organized, scheduled and confirmed board and team meetings.
• Ordered office supplies to keep stationary and inventory properly stocked.
• Negotiated favorable terms and pricing agreements with vendors and providers for service at special events and meetings.