SEEMA MALIK
New Delhi
Summary
. Personable Office Administrator with 10 years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment. Capable Office Administrator with outstanding knowledge of effective office coordination with commitment to effective collaboration. Skilled at reorganizing offices for superior functionality. High-energy Admin Coordinator with proven leadership, critical thinking and project management abilities gained during 10-year administrative career. Experienced in managing clerical requirements office and highly responsive to dynamic business conditions. Smoothly organize resources to keep teams efficient and achieve daily targets.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
OQ Oman
04.2019 - 08.2023
- Prepared detailed documents and reports in adherence administrative processes.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Implemented project management techniques to overcome obstacles and increase team productivity.
Administrative Coordinator
B. Jain Group of Companies
07.2018 - 02.2019
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Monitored front areas so that questions could be promptly addressed.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Improved office operations by automating client correspondence, record tracking and data communications.
Administrative Assistant
Unique Publications
11.2016 - 06.2018
- Communicated with vendors to secure supplies and drive on-time completion of document reproduction.
- Leveraged advanced Microsoft Word functions to create solicitation-specific templates and format response documents
- Interacted with authors and other internal customers to define job requirements and resolve content, production and scheduling issues.
- Participated in meetings and conference calls to gather and communicate document layout and production process information and represent production function.
- Collaborated with writers, designers and other editors to deliver content of highest quality.
- Employed specialized layout and editing software to place text blocks, illustrations and other images or elements.
Senior Editor
Laxmi Publications Pvt Ltd.
01.2012 - 10.2016
- Trained contributors, editors, associates and designers on expectations, processes and organization style guidelines.
- Guided and motivated staff to achieve demanding targets under tight deadlines.
- Created long-term editorial calendars with publications, due dates, events and story assignments.
- Scheduled and attended meetings with advertisers, publishers, and production team.
- Collaborated with writers and graphic designers to develop content schedules and plan workflows.
- Oversaw story pitches, assignments, final revisions and layouts.
- Managed team of writers and junior editors to deliver accurate and engaging content.
Editor-in-Chief
Think Inc Pvt LTD
01.2006 - 02.2012
- Supported and encouraged editorial board to provide independent and objective advice, opinions and perspectives to enhance publication.
- Oversaw, trained and developed writers and associates, assistants and junior editors to optimize production and quality of work.
- Solicited and encouraged public reviews and commentaries on trending topics and subjects of topical interest.
Administrative Clerk
Har-Anand Publications Pvt Ltd
07.2002 - 06.2006
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
Editor
IOS World-Renewed Research Organization
03.1992 - 06.1998
- Prepared, rewrote, and edited pieces to improve readability and impact.
- Developed and maintained pool of expert field sources.
- Managed team of writers and junior editors to deliver accurate and engaging content.
- Supported publication by helping develop layouts and collaborating with production teams.
- Set layouts and selected photos for stories to boost readership.
- Adhered to Associated Press and internal style guidelines, educating staff on standards.
Education
B.Ed. -
Jamia Millia Islamia University
01.2010
Advance Diploma in Computer Applications - undefined
Orbit Computer Centre
01.1998
Mass Media Course in Journalism - undefined
J.N.U.
01.1992
M.A. (English Literature) - undefined
Rohilkhand University
01.1990
B.A. (Hons) - undefined
AMU
Aligarh, UP01.1988
Skills
- Time Management
- Team Collaboration
- Travel administration
- Telephone Etiquette
- Microsoft Excel
- Presentation Preparation
- Office inventory management
- Correspondence Preparation
- Office Administration
- Microsoft Access
- Correspondence Management
- Project Support
- Workload Management
Custom
- Ideological Perceptions on Indian Women: A Research Study (IOS, New Delhi)
- An Anthology of Eminent Freedom Fighters - Their Views on Minorities in India. (IOS, New Delhi)
- Author of Computer Series for Class 1st to 8th Standard (Laxmi Pub)
- Author of Abridged English Literature Classic Series (Heritage Pub)
- Author of Repidex English-Hindi Dictionary with Usages (Pustak Mahal)
- Author of Word Power (Pustak Mahal)
- Content Writing Series for Children- Maths Olympiad, Logical Reasoning, Value Education, G.K., Art and Craft, Life Skills, Verbal Reasoning, Quantitative Reasoning, Grammar and Maths (B. Jain)
Custom
- Teaching Subjects- English, EVS, History, Fine Arts, So. Sci., Hindi
- Subject Matter Expert in children books and text books upto class 8th.
- Languages known: English, Hindi, Urdu (read write and speak well)
- Have good command over grammar and punctuation.
- Digital content writing, designing and editing.
- Promoting products through emailing, P.R., meeting school teachers and college lecturers.
- An Internet savvy and have working knowledge of MS Office, Excel, DTP, InDesign and Photoshop.
Personal Information
- Date of Birth: 09/24/1973
- Nationality: Indian
- Marital Status: Married
Custom
Writing, Reading, Surfing, Travelling, Interacting with people
Accomplishments
- Collaborated with team of 30 in the development of Salalah LPG project.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of 15 staff members.
Certification
- CAP - Certified Administrative Professional
Languages
Hindi
Native language
English
Advanced
C1
Timeline
Administrative Coordinator
OQ Oman
04.2019 - 08.2023
Administrative Coordinator
B. Jain Group of Companies
07.2018 - 02.2019
Administrative Assistant
Unique Publications
11.2016 - 06.2018
Senior Editor
Laxmi Publications Pvt Ltd.
01.2012 - 10.2016
Editor-in-Chief
Think Inc Pvt LTD
01.2006 - 02.2012
Administrative Clerk
Har-Anand Publications Pvt Ltd
07.2002 - 06.2006
Editor
IOS World-Renewed Research Organization
03.1992 - 06.1998
B.Ed. -
Jamia Millia Islamia University
Advance Diploma in Computer Applications - undefined
Orbit Computer Centre
Mass Media Course in Journalism - undefined
J.N.U.
M.A. (English Literature) - undefined
Rohilkhand University
B.A. (Hons) - undefined
AMU
- CAP - Certified Administrative Professional
Similar Profiles
Ahmed Gamal AbdelMegedAhmed Gamal AbdelMeged
Asset Integrity Superintendent - Technical Service at OQ - Oman Assets - Downstream - Refineries sector.Asset Integrity Superintendent - Technical Service at OQ - Oman Assets - Downstream - Refineries sector.
Qaisar Abbas AlbalushiQaisar Abbas Albalushi
HSE Superintendent at Oman ORPIC (OQ)HSE Superintendent at Oman ORPIC (OQ)
Ali Al AbdulsalamAli Al Abdulsalam
Head of Environment-HSSE at Oman Downstream- Refineries & Petrochemical Industries & Plastics (OQ RPI)Head of Environment-HSSE at Oman Downstream- Refineries & Petrochemical Industries & Plastics (OQ RPI)